Accounts Payable Supervisor -Hybrid/Remote
Company: Disability Solutions
Location: Rockville
Posted on: April 22, 2024
Job Description:
Job Description Westat is an employee-owned corporation
providing research services to agencies of the U.S. Government, as
well as businesses, foundations, and state and local governments.
Westat's research, technical, and administrative staff of more than
2,000 is located at our headquarters in Rockville, Maryland, near
Washington, DC.Westat is committed to building a diverse workforce
and a culture of inclusivity, belonging and equity for all. We
believe that our greatest strength draws on the different
backgrounds, cultures, perspectives and experiences of our
employees.Job Summary:As an Accounts Payable Supervisor, you will
play a pivotal role in overseeing the day-to-day operations of the
accounts payable function within our organization. Working closely
with the P2P Manager, you will lead a team of accounts payable
specialists to ensure the accurate and timely processing of
invoices, payments, and expense reports. Your responsibilities will
include supervising the team, resolving escalated issues, and
implementing process improvements to enhance efficiency and
accuracy. Additionally, you will collaborate with cross-functional
teams to streamline procedures, maintain compliance with company
policies and regulatory requirements, and contribute to financial
reporting accuracy. The ideal candidate will possess strong
leadership skills, attention to detail, and the ability to work
effectively in a fast-paced environment while delivering
high-quality customer service to internal and external
stakeholders.A hybrid work arrangement is preferred, with the
ability to be on-site in Rockville, Maryland 1-2 days per week.Job
Responsibilities:
- Manage and oversee the day-to-day operations of the accounts
payable team, ensuring accurate and timely processing of invoices
(PO and non-PO), posting, payments, and expense reports balancing
in compliance with government regulations and contract
requirements.
- Manage and maintain Accounts Payable Outlook inboxes. Manage
workflow in SharePoint.
- Ensure adherence to government contracting regulations such as
the Federal Acquisition Regulation (FAR) guidelines.
- Continuously assess and improve accounts payable processes and
procedures to enhance efficiency, accuracy, and compliance.
Implement best practices and automation tools to streamline
workflows and reduce manual errors.
- Provide guidance and support to ensure team members understand
their roles and responsibilities effectively.
- Collaborate with other departments, such as procurement,
contracts, and project management, to facilitate the smooth flow of
information and ensure alignment with project budgets and contract
terms.
- Ensure adherence to company policies, procedures, and ethical
standards in all accounts payable activities. Maintain
confidentiality and integrity of financial data and
transactions.
- Provide A / P related backup for customer billings to A / R
personnel.
- Respond to vendor inquiries and internal stakeholders in a
timely manner and assist with resolving payment issues.
- Assist with year-end 1099 filling.Basic Qualifications:
- Bachelor's degree in business, accounting or finance and a
minimum of 8 years of AP experience to include a minimum of 2+
years of AP leadership/supervisor experience.
- A minimum of 5+ years' experience in Costpoint software to
include working experience with AP Module, Materials Module.
- Demonstrated knowledge and work experience with procure- to -
pay cycle and GovCon.
- Attention to detail and accuracy in processing invoices,
payments, and expense reports.
- Demonstrated communication skills for interactions with
vendors, colleagues, and other stakeholders.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook),
to include experience with pivot tables and v-lookups.
- Experience with AP invoice automations, vendor management, and
Purchase Order process.Preferred Qualifications:
- Certifications such as Certified Accounts Payable Associate
(CAPA) or Certified Accounts Payable Professional (CAPP)
- Relevant training or certification in government contracting
regulations and compliance may also be beneficial.
- Demonstrated analytical and problem-solving skills, with the
ability to identify and resolve complex issues.Other Required
Qualifications:
- Demonstrated communication skills for interactions with
vendors, colleagues, and other stakeholders.
- Meet urgent company and departmental requests during business
hours, including during hybrid days.
- Demonstrated organization skills, including time management
ability, ability to prioritize tasks effectively to meet
deadlines.
- Ability to work independently as well as collaborate with
teams, managers and/or clients.
- Demonstrated initiative and detail oriented.Westat offers a
well-rounded and comprehensive benefits program focused on wellness
and work/life balance. Subject to plan requirements, employees may
participate in:
- Employee Stock Ownership Plan
- 401(k) Retirement Plan
- Paid Parental Leave
- Vacation Leave(15 days per year)
- Sick Leave(10 days per year)
- Holiday Leave(7 government holidays plus 2 floating
holidays)
- Professional Development
- Health Advocate
- Employee Assistance Program
- Travel Accident Insurance
- Medical Insurance
- Dental Insurance
- Vision Insurance
- Short Term Disability Insurance
- Long Term Disability Insurance
- Life and AD&D Insurance
- Critical Illness Insurance
- Supplemental Life Insurance
- Flexible Spending Account
- Health Savings AccountThis opportunity will be posted for a
minimum of 5 days and applications will be accepted on an ongoing
basis.Westat is an Equal Opportunity Employer and does not
discriminate on the basis of race, creed, color, religion, sex,
national origin, age, veteran status, disability, marital status,
sexual orientation, citizenship status, genetic information, gender
identity or expression, or any other protected status under
applicable law.#LI-WST1#REMOTE
Keywords: Disability Solutions, Potomac , Accounts Payable Supervisor -Hybrid/Remote, Accounting, Auditing , Rockville, Maryland
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