Office Manager

Company: Signature Staffing
Location: New Cumberland
Posted on: February 19, 2026

Job Description:

Job Description Job Description Looking for a full-time administrative role where your skills directly support families, volunteers, and life-changing programs? We are seeking a compassionate, organized office manager to support a local mission moving forward. This vital role supports daily operations, assists families in need, and helps ensure everything runs smoothly behind the scenes. Administrative Assistant Salary: $60,000 annually Hours: Full-time (40 hours per week) Position Overview The Administrative Assistant plays a vital role in supporting daily operations by providing comprehensive administrative and organizational support to executive leadership. This position serves as a key point of contact for families, volunteers, and external partners. The ideal candidate is organized, compassionate, adaptable, and able to step in wherever needed to ensure smooth operations. Key Responsibilities Administrative & Office Support Answer incoming phone calls and provide general information Manage internal and external correspondence, including newsletters, acknowledgements, and mailings (with volunteer support) Maintain office files, archives, and documentation Manage office equipment upkeep and coordinate repairs as needed Sort, distribute, and prepare incoming and outgoing mail, including email (with volunteer support) Maintain the main office calendar and scheduling updates Applicant & Family Support Process, manage, and coordinate applications for financial assistance Communicate frequently with applicants and families with empathy and professionalism Participate in weekly calls with applicants and families; prepare notes when volunteers are unavailable Prepare applicant and family bill payments for coordination with the Bookkeeper Executive & Organizational Support Provide daily updates, accomplishments, and issues to executive leadership Assist with coordinating meetings, preparing agendas, and recording meeting minutes Support executive leadership with additional duties as assigned Volunteer & Event Coordination Reference volunteer work schedules and assign tasks as needed Assist with coordinating fundraising and community events Provide updates and activities of note to communications/media for website and social media content Data & Reporting Update and maintain Excel spreadsheets as directed Track schedules, documents, and operational updates accurately Required Knowledge, Skills & Abilities Proficiency in Microsoft Office Suite (Word, Excel, Outlook) Knowledge of general office equipment (copiers, fax machines, scanners) Strong organizational and time-management skills Ability to communicate with families with empathy, compassion, and professionalism Ability to work independently and collaboratively as part of a team Alignment with organizational values centered on service and compassion Education Requirements High School Diploma or equivalent required Associate’s or Bachelor’s degree preferred

Keywords: Signature Staffing, Potomac , Office Manager, Administration, Clerical , New Cumberland, Maryland