Administrative Assistant

Company: Fraser Forbes Real Estate Services
Location: Potomac
Posted on: September 11, 2022

Job Description:

Job Description - Administrative Assistant Fraser Forbes Real Estate Services is looking for an unflappable and proactive administrative professional to help take the region's premiere land advisory and brokerage firm to new heights. Ideal candidates will bring experience, a love of process, the ability to juggle multiple tasks and personalities, and strong emotional intelligence to the position.If interested, please provide your resume, a list of references (including one from either your current job or most recent place of employment), and a cover letter detailing at least three ways in which you would be able to assist Fraser Forbes immediately and three longer-term goals you may have. REPORTS TO: CEO, President, and Director of Project Management of Fraser Forbes WORKS WITH: Director of Project Management and Brokerage Team REQUIREMENTS: More than 5 years of experience as an Administrative Assistant (ideally in a small-to-medium-sized workplace) Extremely proficient in calendar management and Microsoft Office Suite of products Unflappable and Process Driven Sense of commitment and loyalty (desire to stay in role/with firm for 5 years+) Able to reliably commute to and from Potomac office (45 minutes or less) COMPENSATION: $60,000+ commensurate with experience with opportunity for annual discretionary bonus pay JOB FUNCTIONS: CALENDAR MANAGEMENT - Support the CEO and the entire team in Scheduling for Meetings, Events, Outreach, and Tasks (professional and personal) TASK MANAGEMENT - Support the CEO and Director of Project Management in tracking tasks to be done, deferred or delegated MEETING PREPARATION AND NOTE TAKING - Support the entire team in proactively setting agendas and assembling materials for meetings, both internal and external as well as taking notes within meetings PROJECT MANAGEMENT SUPPORT - Support the Director of Project Management in tracking and reporting project status and making data entry updates when necessary (various systems, primarily Salesforce and OFFICE MANAGEMENT - Work with entire team in Office Management capacity; scope and tasks will vary DOCUMENT MANAGEMENT - Support the entire team with documents, folders, and archives (both physical and electronic) KEY ATTRIBUTES OF A SUCCESSFUL CANDIDATE UNFLAPPABLE - The workplace can be intense, and the stakes are often very high; cannot take things personally; "water off a duck's back" CHEERFUL/POSITIVE - Extremely high level of face-to-face interaction with entire team; those who are glum or pessimistic will be overwhelmed HIGH EMOTIONAL INTELLIGENCE - Dealing with people every moment of every day will require nuance and understanding; must be able to understand content vs context SENSE OF URGENCY/PROACTIVITY & A JUGGLER- Cannot sit on one's hands; every item/task needs to be attacked. The entire team is very understanding of ignorance but not of lack of effort or passivity PROCESS DRIVEN - The team has tremendous people and product, but the process is often lagging behind; need someone who loves process LOVES A CHALLENGE - A booming and highly competitive industry and a team that expects excellence of themselves; a strong candidate must also share that drive and desire to grow and become better day by day SEASONED AND LOYAL - Needs to have a track record of success and loyalty to the mission; while an established firm, small size and nature of the industry requires an entrepreneurial spirit and total commitment to the team's mission; ideally experienced in small-to-medium-sized workplace and real estate experience not necessary but a plusJob Type: Full-timePay: From $60,000.00 per yearBenefits: Paid time offSchedule: Monday to FridaySupplemental pay types: Bonus payAbility to commute/relocate: Potomac, MD 20854: Reliably commute or planning to relocate before starting work (Required)Experience: Administrative: 5 years (Preferred)Work Location: One location

Keywords: Fraser Forbes Real Estate Services, Potomac , Administrative Assistant, Other , Potomac, Maryland