Executive Assistant Lvl 3 with Security Clearance

Company: Metronome LLC
Location: Bethesda
Posted on: April 26, 2024

Job Description:

Job Description The Executive Assistant candidate will perform a variety of administrative duties, providing mission support within the Mission Directorates of the customerThe position provides general administrative services and directly supports one or more functions or business areas, including: facilities management, finance, human resources, imaging and publishing, information management, logistics, procurement, medical, and securityTeam member will provide assistance to the completion of routine to moderate tasks and requirements for general office and/or program supportThe nature of the work is primarily transactional in nature and requires knowledge of administrative processes and proceduresVarying degree and latitude shall be allowed to exercise independent judgment in accordance with well-established, routine policies and proceduresDuties Include:--- Provide oversight for the daily activities of the office including performance direction of, if assigned, one or more administrative assistants and be able to train new member on process and procedures for requirements.
* Review all incoming correspondence and monitor Lotus Notes for items requiring immediate attention or action, compose correspondence, monitor external/internal communications, address communications in an expeditious manner and bring critical issues to the Sponsor being supported.
* Manage calendars, phone/e-mail, and travel (domestic and international) and contacts (both internal and external) using Lotus Notes, Microsoft Outlook or any other system determined necessary by the Government.
* Create, maintain and update all charts, lists and calendars as well as reporting travel schedules and attendance for the office being supported.
* Maintain a schedule of appointments for manager(s) or office; opens, sorts and distributes incoming mail, newspapers, faxes, and other publications/documents.
* Coordinate and/or participate in the scheduling, organizing, and execution of meetings, conferences, and off-sites, participates in meetings and events: serving as recorder or working member of group, schedule VTC's, conference calls, and schedule meeting roomsGreets and/or escorts visitors and guests
* Maintain and reconcile accounting records, Process travel, training, and POV vouchers, Assist with the approval process for credit card purchasing, Handle disbursing transactions including airline tickets, metro checks, and general travel information
* Pass and receive clearances, use the Agency's Visitor Access Request system and prepares access lists as necessary, and assists in the transportation of material and people
* Maintain an efficient office environment, to include ordering supplies and arranging for repair of office equipment, deliver items to customers, assists in the oversight and accounting for inventory
* Prepare weekly status reports of action items and completion of tasks related to the execution of a program, process, or transaction; present assigned and other information through briefings to various audiences.
* Track overall project(s) spending, including burn rates on individual contracts, maintains inventory; issues equipment, records, receipts, or supplies, assists with office renovations and move management activities
* Maintain tracking records and filing systems; archives files as necessaryPerform data input, data collection and research; retrieves information or documents from databases and the InternetMaintain and update databases or spreadsheets.--- Create/format documents, spreadsheets, databases and presentations; to include drafts, proofreads, and edits all correspondence; produces other documents such as instructions, spreadsheets, presentations, and reports; collect and prepare materials for use in meetings/discussions.--- Perform as a focal point for response to queries regarding local in-house and Agency-wide administrative databases, such as those for Training and Timekeeping.
* Provide back up support and assistance to office support positions and functions, as required
* Upon Government approval, coordinate all logistical details for meetings and eventsFor meetings, this includes scheduling rooms, sending out meeting announcements, tracking attendance, coordinating food services; take minutes as appropriate and distributing follow-up materials.
* Review directives and instructional materials pertaining to administrative practices and clerical policies and procedures to stay abreast of new, revised or amended policies and regulations.
* Evaluate, propose, and/or implement innovative and/or new administrative processes to improve the efficiency and effectiveness of support administration.
* Communicate effectively with customers and provide superior customer service at all times.
* Other executive administrative functions, as taskedRequired Skills Required Qualifications:--- TS/SCI security clearance with poly
* One of the following combinations of Education and Experience:
* Bachelor's Degree in Business or administrative-related field and a minimum of ten (10) years of relevant experience as an administrative professional; Or
* Associate's Degree in Business or administrative-related field and a minimum of twelve (12) years of relevant experience as an administrative professional.
* Minimum five (5) years of experience working within the IC.
* Knowledge of the IC and other government agencies.
* Excellent oral and written communication skills and demonstrated experience in writing/editing correspondence and briefings for senior executives.
* Demonstrated ability to manage the workflow of multiple critical issues within a continuously adapting schedule.
* Expert proficiency with MS Office products (Word, Excel, PowerPoint, Publisher, Outlook).
* Demonstrated excellence in diplomatic, organizational, time management, critical thinking and interpersonal skills.
* Work schedule of 630-3pm Desired Skills Desired Qualifications:--- Demonstrated ability to develop a professional network across organizational boundaries and at all levels.
* Ten (10) years of progressively senior administrative expertise working directly for management at the CEO, SIS/SES/SNIS, VP levelAbout Metronome, LLC Metronome is a spark that ignites passion for our customers and each otherWe offer professional services to Government customers that keep projects pulsingWe believe in taking care of people so they can put their best foot forward to support the missionBackground Screening/Check/Investigation: Successful Completion of a Background Check will be required as a condition of hireBenefits: Metronome offers a comprehensive benefits package that reflects our commitment to creating a diverse and supportive workplaceBenefit eligibility is determined on the type of position (full-time, part-time, temporary)Metronome's range of benefits include, but are not limited to, Medical, Vision & Dental Insurance, Life Insurance, Paid Time-Off & Company Paid Holidays, Personal Development & Learning OpportunitiesApplication Process: Please follow all instructions carefullyErrors or omissions may affect your consideration for employmentSelect Create Profile and Apply to Requirement Complete your Profile and Answer the Questionnaire Upload a current resume Complete the Online Application and Submit Evaluation Process: Metronome will evaluate applicants based on how well they meet the qualifications of the position aboveYour completed application (including questionnaire, resume, and online application) will be used to determine your eligibility and how well you meet the qualifications for this positionYour responses to the questionnaire may be compared to your resume and application; if either your resume or application contradicts or does not support your responses, you will disqualify yourself and not receive further consideration for this jobEqual Employment Opportunity Policy Metronome does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factorReasonable Accommodation Policy Metronome is committed to providing reasonable accommodations to applicants with disabilities where appropriateA reasonable accommodation is any change to a job, the work environment, or the way things are usually done that enables an individual with a disability to apply for a job, perform job duties or receive equal access to job benefitsApplicants requiring reasonable accommodation for any part of the application process or hiring process should contact Metronome Human Resources at or 703-957-4082Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

Keywords: Metronome LLC, Potomac , Executive Assistant Lvl 3 with Security Clearance, Other , Bethesda, Maryland